Project Event Coordinator Job at Nortia Staffing - Human Resources, Accounting and Administra..., San Mateo, CA

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  • Nortia Staffing - Human Resources, Accounting and Administra...
  • San Mateo, CA

Job Description

Job Description

Are you an organized, proactive Project Coordinator with hands-on Asana and Salesforce experience? Do you thrive in fast-paced environments and enjoy being at the center of project operations and event planning?

Join a mission-driven Project Management team supporting a high-profile Forum happening in early 2026!

This hybrid role requires in-person availability in both Palo Alto and San Francisco throughout the engagement. (The company is moving in late 2025)

  • Contract Duration: 4+ Months
  • Start Date: Early September
  • Location: Hybrid – must be able to work in Palo Alto and San Francisco
  • Compensation: Up to $40/hr

MUST have used project management tools such as Asana or Monday.com --this is a requirement!

As a key team member, you'll help coordinate complex projects, support event planning, and ensure smooth communication and task tracking across the Project Event Management Team using Asana and Salesforce .

Project Coordination & Task Management

  • Track deliverables, timelines, and dependencies in Asana
  • Support project managers with status updates and risk identification
  • Maintain project documentation and knowledge sharing systems

Administrative & Meeting Support

  • Prep agendas, presentations, and reports for key meetings
  • Take notes and assign action items using project tools
  • Manage internal and external scheduling logistics
  • Support inbox management and digital filing

Operations & Systems Support

  • Keep Salesforce records up to date: contacts, meetings, campaigns
  • Align data across spreadsheets, CRM, and project systems
  • Support internal communications and templates (e.g., visa letters)

Event & Program Support

  • Assist with internal events and logistics for a major 2026 Forum
  • Help teams stay aligned and prepared through every event phase

What You Bring

Required

  • Strong experience with Asana and Salesforce
  • Exceptional organizational and communication skills
  • Proven ability to manage multiple priorities and meet deadlines
  • Tech-savvy and detail-oriented, with a collaborative mindset
  • Ability to work independently and maintain confidentiality

Preferred

  • Background in fast-paced, mission-driven, or nonprofit environments
  • Experience in administrative coordination, operations, or events

Job Tags

Contract work,

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