Job Description

We are seeking a highly organized and discreet Personal Assistant (PA) to provide personalized administrative and organizational support. This role requires a proactive individual who can handle a variety of tasks efficiently and maintain confidentiality in all matters. The ideal candidate is resourceful, flexible, and able to manage multiple priorities in a fast-paced environment. Key Responsibilities: Act as the primary point of contact between the manager/executive and internal/external stakeholders. Manage daily schedules, calendars, and appointments. Organize meetings, events, and travel arrangements (flights, accommodations, transportation). Handle correspondence (emails, calls, letters) and draft documents as needed. Run errands and manage personal tasks such as shopping, reservations, and household coordination. Maintain confidential files and contact databases. Monitor and manage budgets, invoices, and expense reports. Coordinate with other staff and service providers (housekeepers, drivers, contractors, etc.). Assist with special projects, both personal and professional. Anticipate needs and proactively offer solutions. Qualifications: High school diploma or equivalent; a degree in business administration or related field is a plus. Proven experience as a personal assistant or in a similar role. Excellent organizational and time-management skills. Strong written and verbal communication skills. Proficiency with office software (Microsoft Office, Google Workspace) and scheduling tools. High level of discretion and confidentiality. Ability to multitask and prioritize effectively. Flexible, dependable, and detail-oriented. Preferred Skills: Knowledge of booking and travel platforms. Tech-savvy with ability to manage virtual meetings and digital tools. Experience working with high-level executives or individuals. Discretionary bonuses Flexible working hours (based on role specifics) Travel opportunities (if applicable) Positive, respectful work environment Seniority level Seniority level Entry level Employment type Employment type Part-time Job function Job function Administrative, Analyst, and General Business Industries Higher Education, Education Administration Programs, and Professional Training and Coaching Referrals increase your chances of interviewing at University of Chicago by 2x Sign in to set job alerts for “Personal Assistant” roles. Showing Assistant - Lynnwood/Edmonds Area Lynnwood, WA $65,000.00-$125,000.00 7 months ago Clinical Authorization Coordinator (remote-Washington area) We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr University of Chicago

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